By Priscilla Ho YuXin
An online workshop for the J&T executives and supervisors was conducted by Han Chiang University College of Communication (HCUC) to assist them re-strategising their approaches to leadership and time management in encountering new challenges at the workplace.
Two Lecturers from HCUC, Eric Ooi Boon Kheng and Lim Wooi Chin, were the trainers for the workshop titled “Leadership and Time Management” that focused particularly on establishing an effective workforce with sustainable productivity skills in managing various types of resources.
Eric explored the topic of leadership in his morning session with the employees from J&T. Instead of just merely showering participants with information, Eric had an interactive session with the participants to encourage two-way communication.
In the workshop, Eric shared about the key dimensions of organisational cultures, leadership and motivation at the workplace. According to him, these points were highlighted because they form the basic framework that contributes to understanding appropriate approaches.
“The objective of the sharing is to introduce the typical leadership approaches so that the participants may identify and eventually apply them effectively,” Eric told the HCUC News reporter.
While sharing about the key dimensions of organisational cultures, Eric provided a comprehensive coverage with some useful examples. For example, the means and result-oriented approaches are two extremes of organizational cultures. A result-oriented approach focuses on the goal while a means-oriented one indicates that no matter what the result is, the journey itself is meaningful. He added that we should choose the most suitable culture that fits the organization.
“There is no such thing as the best culture. The correct word should be suitability based on our value and preference and so on. It depends on the organisation’s values and principles,” Eric emphasized.
Apart from it, Eric elaborated on the SMART approach. ‘SMART’, according to him, stands for specific, measurable, achievable, relevance and time-bound. This approach is crucial to set leadership goals.
“A good leadership enables the chief to spearhead the team towards the desired direction whilst retaining the principles and values that have been agreed upon,” Eric expressed.
During the afternoon session that focused on time management, Lim elaborated on the effective tools for time management, ways in dealing with interruptions, and strategic leadership and time management.
“J&T is a courier service with a hectic time schedule. Thus, it is crucial to figure out how they can manage their time properly,” Lim explained the goal of his session.
He kicked off the workshop with a self-assessment exercise about the participants’ time management. The assessment helps Lim to identify as well as emphasise the areas where the participants were lacking in.
“Today, time management does not mean you are required to undertake something crucial every hour, it indicates how to utilise these hours more effectively,” Lim stressed.
Lim showed a video on golf ball theory. It was to convey a message that prioritising daily tasks is the key to successful time management. He, then, briefly suggested some of the predominant tools for time management such as time matrix, schedule, to-do-list, timetable, pomodoro technique and others.
For example, Lim briefly explained, the pomodoro technique is an effective approach to cure procrastination by breaking down the large tasks into short, timed intervals that are spaced out by short breaks which can utilize time more efficiently to boost productivity.
Lim also mentioned that interruptions are everywhere and occur all the time. Sometimes, he said, interruptions might distract us from the crucial tasks that we have chalked out earlier.
“The workshop can assist them to comprehend that interruptions cannot be averted, but we should be aware of something that we have planned earlier and get back to the priority,” the time management trainer Lim pointed out.
Furthermore, he elaborated on the importance of delegation in time management and the development of a highly effective workforce. Lim ended the informative workshop by showing a video to raise the awareness that time is precious in our life.
“Time management is a skill. You have to utilize it to master it and to get better at it. Our time is very limited. Try to utilize your time to have your eyes on something meaningful to you,”Lim advised.
The training session was held on 6th of August from 9am to 5pm, garnering about 45 participants.